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TEMPLATE: Sample Confidentiality Agreement
$3.00Often positions require giving employees access to sensitive company information, policies and processes. This one-page template covers all the key elements a standard confidentiality agreement requires to enforce non-disclosure of confidential company information. Sections Include: Definition of Confidential Information Prohibited Uses Permitted Uses *From Module 3 of HR Toolkit, purchase full Module here. -
TEMPLATE: Disciplinary Measures Package
$8.00Disciplining an employee is a process to be taken with care. All relevant company policies and procedures as well as provincial and federal laws surrounding employee rights must be observed to the letter. This four-page package has everything you need to conduct a safe and equitable termination of employment. From infraction tracking to disciplinary measures used this package prepares you for both the disciplinary meetings themselves and the professional follow-ups often required. Package Includes: Recommended Disciplinary Measures Infractions Verbal & Written Warnings Suspensions Dismissal Disciplinary Meeting Preparation Checklist Meeting Preparation Conducting the Meeting Next Steps Disciplinary Letter Templates *From Module 6 of HR Toolkit, purchase full Module here. -
TEMPLATE: WHIMS Test and Answer Key
$10.00Canada’s Workplace Hazardous Material Information System (WHIMS) is an essential component of every workplace where hazardous materials may be encountered. In 2015 this system was updated to align with the Globally Harmonized System of Classification and Labelling Chemicals (GHS) This seven-page resource includes all the newest pictograms along with their updated definitions. Included are the two styles of label and four symbols required on containers following this updated system. Once the learning material has been absorbed employees can be tested with the attached WHIMS Test and scored for their knowledge of handling hazardous materials as regulated by Federal and International law. WHIMS Package Includes: WHIMS Reference Guide The 10 WHIMS Pictograms The 4 WHIMS Container Labels Consumer Product Definitions Label Use Laws & Legislation Safety Data Sheets (SDS) WHIMS Test Match symbols to the Description Multiple Choice True or False WHIMS Test Answer Key Assessment Results & Signatures *From Module 8 of HR Toolkit, purchase full Module here. -
TEMPLATE: Point Matrix System
$3.00This template will help you list critical factors relevant to your business. Then for each factor, determine the specific weight each level should be assigned. Multiply the level weight by the weight you assigned the factor to calculate the final score for each job. Critical Factors Include: Responsibility Product Quality Safety of Others Equipment and Materials Orientation & Training of Others Skills Experience Education/Training Effort Physical Mental Working Conditions Stress or Unpleasant Conditions Hazards *From Module 4 of HR Toolkit, purchase full Module here. -
TEMPLATE: Application Form
$3.00Most employment applications request standard details such as an applicant’s basic personal information. Start with the template below; consider your needs as an employer and the actual job requirements. Customize your application form to be truly effective. Replace all text in italics with your own information as required. Sections Include: Personal Information Training & Education Work History *From Module 3 of HR Toolkit, purchase full Module here. -
TEMPLATE: Complaint Management Evaluation Grid
$3.00How effective is your complaint management system? This tool will help you assess your organization’s effectiveness in addressing staff complaints and determine if you need to revise your approach. A useful resource when responding to any questions or concerns about your organization’s process and efficacy. Questions Include: Do you treat all complaints without pre-judgment and avoid confrontation? Do you analyze all relevant facts gathered from employees and witnesses before your decision? Do you immediately correct mistakes? Do you explain the reasoning behind decisions taken? Do you aim for solutions that are mutually acceptable? *From Module 1 of HR Toolkit, purchase full Module here. -
TEMPLATE: Application Form Template
$3.00Most employment applications request standard details such as an applicant’s basic personal information. Start with the template below; consider your needs as an employer and the actual job requirements. Customize your application form to be truly effective. Replace all text in italics with your own information as required. Sections Include: Personal Information Training & Education Work History *From Module 3 of HR Toolkit, purchase full Module here. -
TEMPLATE: Coaching Program Checklist
$3.00Coaching can be challenging to initiate successfully. Often successful employees that excel in their duties and abilities may lack the skillset to effectively coach or mentor their colleagues and comrades. This three-page checklist covers the need for coaching in your business, who would be suitable as a mentor or coach, coaching self-evaluation guides and an on the job coaching checklist. Questions Include: Coaching Program Checklist Would You Be a Good Coach? On-The-Job Coaching Checklist Are you communicating your performance expectations, so employees can base their development goals on clear standards? Are you asking questions designed to assist employees in finding their own effective solutions to problems? Are you modelling or demonstrating tasks employees can follow effectively? Are you following up periodically after initial training phases are complete to gauge progress and effectiveness? *From Module 5 of HR Toolkit, purchase full Module here. -
TEMPLATE: Turnover Rate Calculation Tool
$2.00This one-page resource makes it easy to calculate your employee turnover rate per month. Package Includes: Departures Per Month Voluntary Retirement Dismissal Discharged Other Active Files Active Files per Month Hires per month *From Module 7 of HR Toolkit, purchase full Module here. -
TEMPLATE: Employee Survey Checklist & Question Bank
$5.00Surveys are an efficient, effective method for gathering various information about your workplace, processes and methodologies. Designing a survey to bring maximum value to your business requires careful planning. The Employee Survey Checklist takes the guesswork out of planning an effective survey. It breaks down the preparation, distribution and analysis of employee surveys so you can concentrate on preparing the most effective next steps. As you develop a customized employee survey for your organization, be sure to use questions that are relevant to the organization and its area of business. The included bank of questions gives you a starting point. You can modify these questions or add new ones, as required to suit your business needs. Package Includes: Employee Survey Checklist Identifying Objectives & Methodology Developing Survey Content Communicating with Employees Administering Survey Analyzing Survey Responses Interpreting the Results Offering Feedback Action Plan Steps Next Steps & Follow Through Employee Survey Question Bank Job Specific Motivation Diversity & Inclusive Culture Recognition Teamwork Compensation & Benefits Career, Training & Development Client Interaction Concerning the Organization Supervisor/Management Relationships Staffing Likely Reasons to Consider Leaving *From Module 7 of HR Toolkit, purchase full Module here. -
TEMPLATE: Performance Evaluation Form
$5.00This eight-page resource covers the creation and use of performance management evaluations, including how often they are completed, monitoring, feedback and evaluation processes. Supervisor and employee meet informally during the performance cycle to review the employee’s progress. Formal reviews may also be conducted, particularly if either the supervisor or employee changes jobs or a key milestone is reached. Completed Performance Management Forms are expected to be added to the employee’s Human Resource file. Performance Evaluation Includes: Performance Evaluation Forms Confidentiality Creation & Implementation Evaluation Stages Performance Planning & Review Objectives Key Indicators Target Completion Dates Results Learning & Development Skills To Develop Action Plan Completion Dates Results Competency Review Knowledge of Job Productivity Quality of Work Reliability Communication Analytical Ability Initiative *From Module 6 of HR Toolkit, purchase full Module here. -
TEMPLATE: Rejection Letter Template
$3.00Bad news is often difficult to impart. Finding the right words can be a challenge. The FPHRC's template will help you draft a letter to advise unsuccessful candidates that they were not selected for the position. Sections Include: Letter of Rejection Structure Suggested Wording Easily Adapted to your Corporate Branding *From Module 3 of HR Toolkit, purchase full Module here. -
TEMPLATE: Building a Retention Program
$3.00Evaluate the effectiveness and value of various incentives, benefits, training, and other factors you can bring to an employee’s experience working with you. This five-page package breaks each down by cost, time, and business size. Package Includes: Commitment Strategies Involving Employees in Decision-Making Advance Employees using Fair and Objective Assessments Communicate Clearly Recognition Strategies Increasing job knowledge and skills Improving the Work Environment Offering New Challenges Increasing Self Confidence Compensation Strategies Profit Sharing Stock Purchase Plans Competitive Compensation Work-life Balance Strategies Flexible Schedules Telecommuting Coaching, Mentoring Pension Plan Professional Counseling *From Module 7 of HR Toolkit, purchase full Module here. -
TEMPLATE: Workplace Safety Kit
$8.00Safety information must be clearly communicated to all employees. It should focus on safe working practices, accident prevention and emergency procedures. This one-page checklist is ready to use ensuring your organization has thoroughly addressed workplace safety. Checklist Includes: Workplace Safety Checklist A list of employees who have first-aid, cardiopulmonary resuscitation (CPR) and other safety-related certification. Workplace Hazardous Materials Information System (WHMIS). Guidelines for electricity, fire, security, sanitation and public health issues. Procedures for safe handling of equipment. Additional First Aid Kit Contents Instruments Bandage Types Antiseptic Other Risk Evaluation Grid Risks Probability Consequence Severity Safety Action Plan Template Risk Priority Approach Measures to Implement Champion Deadline *From Module 8 of HR Toolkit, purchase full Module here. -
TEMPLATE: Sample Termination Letter
$3.00Terminating and replacing employees can be costly and time consuming. Use our termination letter templates to streamline your termination process and stay prepared for any circumstance encountered in the running of your business. Termination Letters Include: Termination for Just Cause Letter Template Suggested tone and diction Termination for Other Reasons Letter Template Suggested tone and diction *From Module 10 of HR Toolkit, purchase full Module here.
